Explore the Agenda
7:30 am Light Breakfast & Networking
8:00 am Chair’s Opening Remarks
Mitigating Operational Impact During Retrofit Execution
8:10 am Panel: Executing Retrofit Work in Live Data Center Environments Without Disrupting Uptime
- Navigating strict uptime constraints in live data centers by aligning retrofit execution with operational controls to protect customer workloads and system resilience
- Improving planning for shutdowns, cutovers and integration activities to minimize disruption and maintain operational continuity
- Developing contingency and risk mitigation plans that enable rapid response when construction activities, outages or sequencing do not go as planned
- Identifying construction challenges that differentiate retrofits from new builds
9:10 am Audience Discussion: Navigating Complex Security Requirements in Retrofit Projects to Ensure Compliance Throughout Construction
- Coordinating retrofit activities within highly secure operational environments while maintaining compliance with customer, regulatory and facility-specific security requirements
- Aligning construction workflows with operational security policies to prevent retrofit activities from disrupting critical facility protections
- Strengthening communication between operations, security and construction teams to reduce unauthorized access risks and improve accountability across active project sites
9:40 am Morning Refreshments & Networking Break
Overcoming Uncertainty to Enable Controlled Execution
10:30 am Case Study: Overcoming Outdated & Inaccurate Drawings of Existing Infrastructure to Enable Precise Retrofit Design
- Exploring how Prometheus developed protocols for documenting existing site conditions to create a more reliable foundation for retrofit design and planning
- Assessing how Prometheus improved project predictability and reducing redesigns, schedule delays and operational risk through validated as-built documentation and early identification of hidden infrastructure conflicts
- Identifying how Prometheus leveraged field verification tools such as laser scanning to strengthen design precision and avoid harming the live environment
11:30 am Audience Discussion: Exploring How to Leverage AI & Digital Tools to Accelerate Retrofit Delivery
- Exploring how AI-enabled scheduling, progress tracking and predictive analytics can improve visibility into retrofit execution risks and reduce project delays
- Evaluating how digital tools, real-time facility data and intelligent modelling platforms improve coordination across design, construction and operations teams
- Discussing how AI-assisted workflows can streamline submittals, compliance reviews, quality management and documentation processes to accelerate decision-making
12:00 pm Enhancing Vendor Management to Overcome Lead Time Challenges & Coordination Complexities Onsite
- Balancing early procurement decisions against evolving retrofit requirements to reduce the risk of costly equipment modifications or replacement
- Improving coordination between vendors, contractors and operations teams to reduce execution risks and maintain alignment during critical retrofit activities
- Strengthening operational awareness and accountability among vendor and project teams to ensure adherence to site protocols throughout execution
12:40 pm Networking Lunch
Protecting People & Critical Systems
1:40 pm Case Study: Selecting Methods & Materials That Comply with Live Facility Constraints & Requirements
- Understanding how material selections impact structural loading, installation sequencing and long-term maintenance requirements across retrofit projects
- Identifying when operational requirements necessitate alternative installation approaches to reduce disruption to uptime
- Choosing alternative piping materials and connection methods that reduce hot work to minimize operational risk
2:10 pm Audience Discussion: Managing Electrical, LOTO & Energized Work Risks During Live Retrofit Execution
- Exploring how to strengthen LOTO procedures, switching protocols and operational controls to safely isolate retrofit activities without compromising system resiliency
- Discussing how to manage redundancy and resiliency constraints when integrating new equipment into live electrical lineups, where even short interruptions can impact rack-level power availability
- Identifying methods to strengthen electrical safety practices for retrofit work occurring around energized systems where operational continuity leaves little room for error